Annual Representative Conference 2019

The 2019 Annual Representative Conference (ARC) will take place on Monday 3 and Tuesday 4 June 2019 at the Midland Hotel, Manchester.

ARC 2019

About ARC

ARC is an opportunity for the CSP’s members to come together for two days to discuss and debate matters of importance to members, the services they offer and the health and welfare of the community. The official ARC hashtag is #CSPARC19.

Who can go?

Members nominated as representatives of the stewards and safety reps networks, regional networks, country boards, professional networks, students, associates* and the equality, diversity and retirement networks. Your Council members will also be there, and all CSP members are welcome to attend ARC as observers.

*Associates are entitled to send 15 representatives and, as there is currently no formal network, they are encouraged to nominate themselves. They will be able to register themselves as delegates when online booking opens on 1 March. Should you wish to discuss this with one of our team, please contact Claire Fordham:

Why is ARC important?

It’s your group’s opportunity to have its say and influence the CSP's policies and direction.

How can I get involved?

  • write a motion to give your group's opinion of what the CSP should do
  • discuss views with your group and other members (see supporting ARC documents below for details of motions debated at ARC in 2017 and 2018)
  • view the 2019 motions on the website from Friday 10 May to review and discuss with your group
  • hold a fringe meeting – submit proposals to:
  • follow proceedings on Twitter (#CSPARC19)
  • come to ARC (see advice on booking travel below)

What do I need to do and by when?

January - February – discuss potential ARC motions. Agree which motions you are submitting with the Chair* of your group and draft the wording. (*not applicable for Associates)

Friday 1 March – online booking opens for representatives to register as ARC delegates.

Noon on Monday 4 March – deadline for submitting ARC motions (see below for further details) and proposals for fringe meetings to

Noon on Monday 15 April – CSP will advise proposing groups if their motion requires rewording or any other action required.

Wednesday 1 May – deadline for ARC delegates to register.

Friday 10 Maymotions approved for debate will be published on the CSP website.  Submit an amendment if you don’t fully agree with the wording.

Noon on Monday 20 Maydeadline for groups to submit amendments to other groups’ motions.

Wednesday 22 May – deadline for representative substitutes to register for ARC.

Submitting an ARC motion?

The ARC Constitution allows the following groups of members to submit up to THREE motions:

  • Associates
  • Country boards
  • Equality and Diversity networks
  • National group of regional Safety reps
  • National group of regional Stewards
  • Professional networks
  • Regional networks
  • Retirement group network
  • Stewards' regional groups
  • Students

Ensure you read the documents at the bottom of this page before submitting your motion:

  • Criteria for the acceptance of motions
  • Guidelines on writing motions
  • Advice on matching your motions to the CSP strategic objectives.
  • Motions submitted in 2017 and 2018

You'll need the following information in order to submit your motion:

  • Name of group submitting motion
  • Name of Chair of group (*not applicable to Associates)
  • Contact person and contact details (*Associates to enter their own details)

The deadline for submitting motions is 12 noon on Monday 4 March 2019

Booking your travel to ARC

Booking trains

Train travel should be booked using the ARC Trainline code and should be off-peak return rail fares.You can book your travel tickets up to three months in advance to take advantage of the cheap fares. If travel is not booked at least a month in advance, you may be expected to fund half the cost unless there are exceptional circumstances or cheap fares are available.

More information on Trainline bookings will be available in February 2019.

Booking flights

Unless you are travelling from the Channel Islands or Northern Ireland, flights may only be booked if they cost less than the off-peak return train fare and you must obtain permission from the Chief Executive's Office before booking, or travel claim expenses will not be paid.

Further information

A briefing paper providing more comprehensive details to members who are new to ARC will appear here soon.

Other questions or queries can be directed to:

Supporting ARC documents